Privacy Policy

Policy on the Protection of Personal Information

[Philosophy for the Protection of Personal Information]

Ataway Japan K.K. (hereinafter "we") engages in business activities focused on business consulting services. The personal information collected from our employees and our customers through our business activities (hereinafter referred to as "Personal Information") is very important to us, and we recognize that it is our primordial social responsibility to protect Personal Information without fail.Based on this recognition, we handle Personal Information collected through our business activities in accordance with the following policy to provide "peace of mind" to our customers and employees and to fulfill our social responsibility to protect Personal Information.

[Policy]

1. Collection, use and provision of Personal Information (1) Basic guidelines・We collect Personal Information by lawful and fair means.・We use Personal Information only to the extent necessary to achieve the purpose of use.・We obtain the prior consent of the principal when providing Personal Information to a third party, in principle.・We do not use collected Personal Information for any purpose other than the purpose of use. We also take measures to prevent any such eventuality.・If we need to use Personal Information for a purpose different from the initially intended purpose, we obtain consent for the new purpose of use in advance. (2) Exceptional cases for providing Personal Information to a third partyWe may provide Personal information to a third party without obtaining the prior consent of the principal in the following exceptional cases.・case where Personal Information must be provided under existing laws and regulations;・case where provision of Personal Information is necessary for the protection of human life, body or property and where it is difficult to obtain the consent of the principal;・case where provision of Personal Information is particularly necessary to enhance public hygiene or to promote fostering healthy children and where it is difficult to obtain the consent of the principal;・case where there is a need to cooperate in regard to a central government organization, local government or a person entrusted by them performing affairs prescribed by laws and regulations, and where there is a possibility that obtaining the consent of the principal would interfere with the performance of the said affairs.・case where all or part of the handling of Personal Information of the principal is outsourced to the extent necessary for the achievement of the purposes of use of personal information; or・In addition to the above, if the customer falls under a condition stipulated in the terms and conditions agreed to apply for taking part in seminars, training, programs, etc. sponsored by our company or purchasing products sold by our company

2. Laws, regulations and guidelines and other rules established by the government (hereinafter referred to as "Laws")We strive to constantly understand the Laws related to businesses that handle Personal Information and ensure that our employees engaged in business activities (hereinafter referred to as "Employees") are fully aware of the Laws to ensure compliance.

3. Security Control of Personal Information・We developed and maintain a set of procedures(?) in which corrective measures are taken promptly to ensure the security control of Personal Information and prevent various risks including unauthorized access, leakage, loss or damage to Personal Information.・We conduct inspections, correct any detected breach or incident in a prompt manner and take preventive measures with respect to security vulnerabilities.・We conduct thorough security education for our Employees.

4. Complaints and inquiriesFor complaints or inquiries regarding the handling of Personal Information, we maintain a dedicated contact point and have developed a system that allows us to promptly respond to any complaint or inquiry in good faith.

5. Continued improvement・Our Personal Information Protection Management System supervises and audits our compliance with internal regulations and works to detect any breach, incident, accident or vulnerability to Personal Information, and is reviewed by executive management. The results are reflected in the security control measures and internal regulations as part of our continued improvement of the Personal Information Protection Management System.・Improvements conform to the Laws and Japanese Industrial Standard JIS Q 15001.

Established on June 11, 2015Last updated on June 18, 2019Ataway Japan K.K.Masayasu Nozaki, Representative Director


Handling of Personal Information

We publicly disclose the following information in accordance with JIS Q 15001:2006 Requirements 3.4.2.5 and 3.4.4.3.

[Purpose of use of information collected directly from the principal by means other than in writing]

Type of Personal Information Purpose of Use Disclosure
Data entrusted by business partner To perform entrusted services No

[Purpose of use of Personal Information subject to disclosure]

Type of Personal Information Purpose of Use
Information of persons who have requested information documents or made inquiries Response to inquiries
Announcement or introduction of services
Information of business partners Communication with business partners, fullfilment of contract, performance claims, etc.
Information of candidate employees/job applicants Recruitment review and communication with candidate /applicant
Information of employees Personnel management such as human resources and general affairs

[Procedure of request for disclosure, etc.]

The procedures to be taken for notification of purpose of use, disclosure, correction, addition or deletion of contents, suspension of use, erasure or suspension of provision to a third party of the retained Personal Information subject to disclosure at the request of the principal or his/her agent (hereinafter referred to as "Request for Disclosure, etc.") are as follows:

3. Identification of PrincipalWe verify whether the person making the Request for Disclosure, etc. is the principal by phone. If the identity cannot be confirmed by verification by phone, we may ask you to present a photocopy of your driver's license, resident certificate or health insurance card, etc.

5. Fee for Request for Disclosure or Notification of Purpose of UseFor each request for disclosure of Personal Information or for notification of purpose of use, a fee of 500 yen (tax included) is charged.Please enclose a postal money order for the amount of 500 yen with the documents to be submitted.The cost of the postal money order and the postage fee incurred in sending the documents to us are to be borne by the customer.Please note that if the amount of the enclosed fee is short of the prescribed amount or if the customer has failed to enclose the fee, we will not be able to make the requested disclosure or notification of purpose of use.

6. Method of Response to Request for Disclosure, etc.We respond in writing to requests and send the response to the address of the requesting person indicated in the request form.

7. Name of Accredited Personal Information Protection Organization and Contact Point for Settlement of Complaints

JIPDEC Personal Information Protection Consultation Service Office 12F Roppongi First Building, 9-9 Roppongi 1-chome, Minato-ku Tokyo, 106-0032 Tel.: 0120-700-779

* Please note that the above is not a contact point for inquiries regarding our products or services.* If you consider our management of Personal Information to be inappropriate, please first file a complaint with us. If our response is not satisfactory, you may also file the complaint with the above accredited personal information protection organization.

8. Use of Cookies, etc.

(1) Use of Cookies, etc.We use cookies (and similar technology) to improve usability for our customers, to enhance contents and to collect and analyze information on the use of our website. Cookies are data files sent from our website to the computer of the customer. By such exchange of data files, our website can recognize the customer's second or subsequent visits as a visit from the same customer's computer. Unless we obtain the customer's consent, we will not collect information that can identify an individual person through the use of cookies.

(2) Use of Ad TechnologyWe use Google Analytics as ad technology utilizing cookies. In the course of using Google Analytics, we may provide the provider of the ad technology with customer information that in itself cannot identify an individual. Such information is handled in accordance with the privacy policy and other rules established by the provider of the ad technology. We do not take responsibility for any damage caused by the use of the ad technology service.

[Purpose of Use]● To improve the services provided through our website● To survey the number of visitors and traffic to our website● Use as reference materials in the development of new products and services, etc.● Deliver ads that correspond to the access history

Please contact us at the following contact point regarding any questions, complaints or inquiries.

Ataway Japan K.K.Contact Point for Inquiry on Personal Information8F Hibiya Marine Building, 1-5-1, Yurakucho, Chiyoda-ku, Tokyo, 100-0006Tel.: 03-6206-1444 (weekdays 10:00 - 17:00) Fax: 03-6206-1445 (24 hours)<Personal Information Manager>Masayasu Nozaki, Personal Information Protection Manager